There are several third-party inspection companies in Asia.
Some of the big names are: Buereau Veritas, TUV-SUD, TUV-RHEINLAND, and AsiaInspection to name a few. The first three are usually expensive but also very thorough. AsiaInspection is a simple and cost efficient service that should work in the beginning for you.
Register on their website and simply create an order with them. You can fill out all the details or even better ask your supplier to send them a sample. With this sample they will later go to the factory on the inspection date and compare the actual sample with the production units.
Once the inspection is completed they will send you an inspection report. Based on this report you can either:
– Release the shipment to the supplier
– Ask the supplier to re-work the goods according to your agreed terms and fix problems found during the inspection
Only when you are entirely satisfied should you release the shipment. In most cases there will be minor findings, such as scratches, dents, or packaging issues. If this doesn’t bother you then release. If there are major problems like faulty wires or wrong colors, ask your supplier to re-work the goods.
Trust me, he will re-work, as he is still waiting to get the full payment. Remember, NEVER pay everything up front.
Once everything is as it should be you can give your logistics provider the order to pick up the goods and send them to the port.
Here are a few pages on what an inspection report might look like:
You are of course entitled to skip this process, but it is highly recommended, especially for first-timers and for order amounts above 2,000USD.
Here is a sample Video of an Inspection from AsiaInspection: